How to Display Calculation Results in Microsoft Word Form Fields

When you have a form in a Microsoft Word 2003 document that contains calculations, the results of those calculations are not displayed until the document is printed. You may need to view these results before that time. With the directions below, you can display these calculation results each time you update or exit Microsoft Word.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Microsoft Word 2003

1. Start Microsoft Word 2003 and open and an existing document from your files that contains a form that you want to display calculation results.
2. Choose the "View" menu, point to "Toolbars" and then click "Forms." This will open the "Forms" toolbar and place it on the Word desktop.
3. Select the "Tools" menu and click on "Unprotect Document" to bring up the "Unprotect Document" dialog box. Enter your password in the "Password" text box and click the "OK" button. The document will now be unprotected and the dialog box will close.
4. Click on one of the fields in your form to select it.
5. Use the "Form Field Options" button that is included on the "Forms" toolbar to open the "Text Form Field Options" dialog box.
6. Click to place a checkmark in the checkbox before the phrase "Calculate on exit" at the bottom of the dialog box. Press the "OK" button to close the dialog box.
7. Continue to select each field in your form and change the form field options so they will all be calculated on exit. When you are finished, you can protect the form by choosing the "Tools" menu and clicking on "Protect Document." The calculation results for your form will automatically be updated now.

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