How to Write a Previous Employment Verification Form

Performing background checks on job applicants helps companies ensure that they are hiring qualified candidates. Streamline the task of verifying a potential hire's job application by writing a Previous Employment Verification Form. Check state labor laws to make sure the form requests information that your company is legally entitled to discover. Prepare the form according to the steps below.

Instructions

1. Open a blank document in a word processing program. Center the title "Previous Employment Verification Form" at the top.

2. Put the company's name and logo in the top, left corner of the document. Identify the document as a human resources form. Identify the document number and file location.

3. Reserve a field at the top of the document for the "Applicant's Authorization" section. Beneath that title, add text indicating that the job applicant authorizes the company to request information from the applicant's previous employers regarding the his work history. Add a signature line for the applicant.

4. Include a second field entitled "For Office Use." Insert sub-fields requesting the applicant's name, Social Security number, dates of employment, rate of pay and position held.

5. Add a middle section for human resources personnel to complete. Include several sentences explaining why the company requests previous employment information and that the information supplied remains confidential.

6. Insert a table entitled "Applicant's Job Performance." Create fields for different job criteria, such as "Quality of Work" and "Knowledge of Job." Request the evaluator to categorize the applicant's performance as either "excellent," "good," "fair" or "other" for each criteria.

7. Finish the form by requesting information about the applicant's departure from the previous employer. Include a signature line for the individual completing the Previous Employment Verification Form. Request the individual's name and the date the form was completed.