Employee training is vitally important to creating a successful business. Well-trained employees are especially productive. They know how to do their jobs, they have ownership in their companies or organizations, and they are motivated to work. Employee trainers, management and other human resource professionals must give great training presentations to provide employees with the information and skills needed to do their jobs well.
Prepare Goals and Work Out Logisitics
List the training needs. Determine what the program will address; keep the ideas to a minimum so that the training can be focused. Decide which skills are the most important and what topics could provide the most impact. If possible, gain employee feedback ahead of time to find out what employees want to know and incorporate the information into the training program.
List goals and objectives from the possible topics. Objectives should drive the presentation and move the audience to the end goals. Goals should encourage employees to take action, adopt a new perspective or respond to facts and information.
Find a training location that is conducive to learning. When choosing a space, make sure the seating is adequate, the sound acoustics are acceptable and the room has good visibility from all angles.
Determine your technology needs and put them in place. If you plan to use a digital presentation, make sure that a projector, laptop, cables, adequate sound system and screen are available.
Plan the Presentation
Develop an outline or chronological order of events for your presentation. Take your list of goals and objectives and add details or discussion points needed. Keep it short so that your topics can be explained and discussed in the time provided. Break topics into small chunks to keep employees focuses and interested.
Plan for an activity, game or a change in presentation methods at least once. Don't create a presentation that relies entirely on lecture and note-taking. Add a change in direction or style to keep your audience interested and engaged. If games and activities are not appropriate for your topics, then give employees time to reflect, stretch or discuss ideas. Plan for breaks or changes in pace to keep everyone on task when time runs long or topics are tedious.
Create visual aspects of the presentation including digital slides, transparencies, posters or boards or handouts. Visual aids can help multiply the audience's level of understanding of the material presented.
Test the design of your presentation once you have created the plan. Ask for suggestions or help in making the presentation a good one. Practicing can also help you fine-tune transitions and the use of visual aids to prevent gaps and pauses during the real thing.