How to Add a Contact in Microsoft Office

Microsoft Office offers the latest in word processing, email, data management, file storage and other communications. Building a contact list is helpful for whenever you need to stay in touch with coworkers, clients or family and friends. You can easily add contacts to Office programs Groove, Communicator and Outlook.

Instructions

Difficulty: Easy

1. Pick "Add Contact" from the launch bar of the Microsoft Office Groove desktop. Search for the "Find User" dialog box, then type in the name or related text of your business contact. You have the option to search by first name, last name, full name or email.
2. Hit "Find" in Office Groove, then choose a match from the search list. Right-click "Properties" to confirm the contact's identity. For security reasons, use the "Verify Identity" option to view the contact's name, work group, relationship and any messages that you have exchanged.
3. Scroll down to the "Search" box if you're using Microsoft Office Communicator. Type the contact's name or email address, then find the results.
4. View your search results from the active directory list in Communicator. Drag that name to the contact list on the page and save it. The person is alerted when he or she is added to your contact list in Communicator.
5. Right-click on the sender's name and email if using Office Outlook, then select the "Add to Contacts" shortcut. If you want to add a contact within the "Contacts" page, then choose "File," "New" and "Contact."
6. Press "Ctrl+Shift+C" as a shortcut to Step 5. This is ideal if you're adding multiple contacts at a time. Type the name, email, phone number, company name and other information in the form fields, then save.

Tips & Warnings

• Microsoft Office Groove can be used to communicate with others at work, conduct virtual business meetings, and share files or online discussions. This software is also suitable for team projects among coworkers.
• Microsoft Office Communicator allows you to communicate through phone, video or IM. Communicator may be most helpful if you work in the information systems field.
• Microsoft Office Outlook is commonly used for email. You can also set up task lists, or schedule meetings or reminders through a calendar.

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