How to Write Thank You Notes That Follow Business Etiquette

When we are invited to a job interview or a business lunch, it is important to follow the meeting with a thank you note. This gesture shows knowledge of business etiquette and it's a savvy move that leaves a lasting impression.

Difficulty: Moderately Challenging

Instructions

1. Keep the encounter fresh in the recipient's mind. Send a thank you note within 48 hours of the meeting to make the letter more sincere and easier to write. Use snail mail rather than email.

2. Write a note that is to the point. Thank the interviewer or host for taking time for the meeting and say that it was a pleasure to meet them. Mention something specific about the encounter and express enthusiasm about the available position. Say thank you for the meal if there was one.

3. Use professional-looking stationery in white or ecru with a matching envelope. Choose a heavy bond paper similar to that used for printing a resume, then type the letter and sign it. Send a plain or monogrammed handwritten notecard for less formal interviews.

4. State in the letter any qualifications that make the job a good fit. Finish the letter with a final "thank you" and "I look forward to hearing from you."

5. Send a thank you note after the interview even if the position is not desired. Keep communication open with the organization for future positions. End with a statement of goodwill.

Tips & Warnings

• Handwritten notes are acceptable, if writing is neat and legible.