How to Reduce Office Printing Costs

Businesses often look for ways to save money. Controlling your printing costs is one area in which you can cut costs. Encourage your employees to put these suggestions into practice.

Difficulty:

Moderately Easy

Instructions

1. Print just the pages you need instead of printing the whole document. If you need to print information from different sources, create a single document that incorporates them all and print just one page.

2. Use the "print preview" function to ensure that you aren't printing something containing a glaring error. Check for spelling errors and see that margins are correct so you don't have to reprint.

3. Invest in a laser printer, which is more cost effective for most businesses than inkjet.

4. Photocopy documents if you need more than one copy instead of printing multiple copies. Photocopying is much less expensive.

5. Utilize your printer's ability to print at different levels of quality to save ink. The quick print function may suit your needs most of the time.

6. Don't print a hard copy at all. Send documents electronically when possible and save them on your computer.

7. Look for a printer-friendly option on a web page before you print it. Clicking on this will bring you to a page with fewer graphics, and you'll print only the information you need and save a lot of ink.