Difficulty: Moderately Easy
Step1
Get familiar with the options in your save function. When you decide to save a file, you have two options: Save or Save As. When you’ve created a document and you are ready to save it for the first time, choose Save As. This will let you choose where you want to store this file: your desktop, your documents, network, photo, or music files, your shared documents--any one of a number of options are available for file storage. You are also offered the option to group this file with other similar files or simply to save it to the general catchall for every document. The last option allows you to create and type the unique name of the file you are creating. Make sure the name you assign your file is one you’ll remember later--you can waste a lot of time searching for a file whose name you can’t quite recall. Take the time to click on these three save options and get familiar with your choices.
Step2
Get familiar with the tools in your save function. The small group of tools in your save function can save you time and give you more management options. You can quickly move from the file you’re in to the parent file one tier above it. You can delete files, search the web for files, and view your list of files in several different ways. The point of steps one and two is to take the time to familiarize yourself with all the file management options built in to your computer.
Step3
Create folders. Beginning computer users often overlook this important tool, at least until they begin building documents for a large project. One simple document for a project leads to other related documents and pretty soon they have become an unruly pile. Unless you were careful to name each file with a similar lead word, they could also be scattered throughout your Documents program. Creating a folder in which to put these separate documents is an easy and natural way to keep them all together.
Step4
Re-file and reorganize folders for clarity. Ok, so your project has continued to grow. You have stored all the documents for Part A into one handy folder. But the documents for parts B, C and D--all neatly tucked into their own separate folders--are looking like they will be just the start of a much bigger project. This is the time to create a Project folder and start cutting and pasting all those individual folders into one super folder. While you’re at it, review all your documents as you go. If something is not in a logical place, do the work now to reorganize. It will only get more difficult later.
Step5
Prune your files regularly. Sounds a little bit like your mom telling you to pick up your clothes, doesn’t it? Same concept. If you make a regular habit of scrolling through your files and folders and deleting all outdated or unnecessary files and folders, you will be rewarded with a simpler and easier-to-manage Documents program.
Novice 
