How to Operate QuickBooks Part VI

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This QuickBooks continuance teaches how to write checks and make deposits in the QuickBooks program.

Things You'll Need

• Internet Connection
• Personal Computer
• QuickBooks version 2003-2007
• Small Investment

Instructions

1. To write checks, you have to order special paper checks that are compatible with QuickBooks software and have the paper checks loaded in your printer. Order these at http://intuitmarket.intuit.com. Click on Standard Checks and order away.

2. Well, enough with the marketing of checks. Let's learn how to write them through QuickBooks. Select BANKING > Write Checks (1)Make sure the Bank Account field is set to checking. (2)Check number 523 is the next checking number or whatever check number is displayed with your business. (3)Date of this check; enter it. (4)Just type the name of payee in the Pay to the Order of field. (5)Enter the dollar amount in the $ field. (6)QuickBooks writes out the dollar amount in the next field so you dont have to. (7) To add address, click in the address field and type it in. (8)To add memo, same procedure. (9)Select expense tab (The Items tab is used when purchasing Inventory items). (10)Click in the account field at the bottom of the window. (11) Select the account from the chart of accounts list. (12) Be sure to check the box "To Be Printed". (13) Now click save and close button or Save and New for another check, and you are done writing your first Check.

3. We are now going to learn how to properly print checks within the QuickBooks program.

4. (1) Select File > Print Forms > Checks. (2)Be sure to type the first check number you have loaded into the printer. (3)Click OK to view the next screen where you choose the type of checks you are printing and the printer that you are using to print them with. (4)Select the Voucher style or standard style checks or whatever style you wish. (5) Click Print. Your checks are now ready to be distributed. Good Job!!

5. Now to learn how to make deposits. Let's assume we have received two payments for outright sales of $1000.00 each for a (whatever item you are selling).

6. To make a deposit with QuickBooks: (1)Select Customer > Sales Receipt and complete the form. (2)Repeat this step for the second sale as well. (3)Now, look at your chart of accounts. Undeposited Funds should equal $2000.00.

7. When you are ready to deposit the money into the bank, transfer the money from the Undeposited Funds to the Bank Checking account. Do not worry, QuickBooks will create a deposit slip to take to the bank with your deposit.

8. In order to do this: (1)Select Banking > Make Deposits. (2)QuickBooks displays the Payment to Deposit window. (3)Select the two payments for this deposit ticket by clicking on them. (4)Click OK. (5)When the deposit form displays, click save and you are done. $2000.00 is now made to your checking account.

Tips & Warnings

• Great job on this lesson!!

• Keep practicing using the QuickBooks sample companies before using on your own!

• In order to have valid checks for endorsement, you must order them from Intuit.

Resources

• Accounting Coach