How to Make Changes to an Office Online Published Calendar

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When you publish one of your calendars designed in Outlook 2007 to Microsoft’s Office Online, you may need to make changes to it. This is a simple feat to accomplish. This process will only take a few minutes to complete. All you need to do is follow a few simple steps and your changes will be made effortlessly.

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Instructions

Difficulty: Moderately Easy

Things You’ll Need:

Microsoft Office Outlook 2007
Calendar created in Outlook 2007 (and already published on Office Online)
Windows Live ID Account (you should have already created one of these when you published your calendar.)
Internet connection

Step1

Open Calendar. Right-click the calendar listed in the Navigation Pane in which you need to make the changes. Select “Publish to Internet” on the shortcut menu that appears for the calendar. Click on “Change Publishing Options.”

Step2

Decide on the amount of days that you would like to share you calendar under “Time Span.” You can make changes from the two drop-down boxes or you can select “Whole calendar” to allow complete access with no time limit specified.

Step3

Choose the details you want to share by clicking on the arrow by “Detail.” Each of the four detail options explains what will be shared. You could also select “Show time within my working hours only” to set the calendar to your specific work hours, which you selected in Microsoft Office Outlook 2007.

Step4

Select who you would like to grant access to under “Permissions.” You can decide between invited users only, or you can consent to anyone the right to use it. See Tips below for more information. If you are going to let anyone have admission to your calendar, you should supply an explanation of it in the “Description” box. This will make it easier for them to find it.

Step5

Click on “OK.” If you have selected to share your published calendar, you will be prompted to send invitations at this time. See Tips below for more details.

Tips & Warnings

When you select “Only invited users can view this calendar” an email message opens (once the calendar is published online) allowing you to send invitations to anyone with whom you want to share the calendar. There will be a link to your calendar included in this email and a prewritten message. You can add to the message or send it as is.
If you selected “Anyone can view and search for this calendar on Office Online,” anyone who knows the link can access it. They do not need a Windows Live ID account to view it. Users searching the calendars could also find it.
All of your published calendars automatically update when you send/receive (every thirty minutes), unless you pick “Single Upload: Updates will not be uploaded” under “Advanced.”