How to Handle an Employee Leave of Absence
When an employee informs you that he needs to take a leave of absence, there are several things you will need to consider first. For example, the request must be made in writing and have a doctor's approval. For more information, the following are some tips on how to address an emloyee's leave from work when the request has been made.
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Instructions
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An employee request for a leave of absence must be in writing. Once you receive a written notice, you will need to determine which leave the employee is eligible for. There are several types of leave available including military, medical and disability, among others.
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All employee medical leaves of absence require a doctor's verification. The employee will need to provide this note to you as soon as possible after the request for leave has been made. This note needs to be placed in the employee's employment file. However, this does not apply if the employee is taking time out to care for a dependant or other family member.
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You will need to determine how long the employee will be on leave and you will need to make arrangements to have someone fill in on a temporary basis. Under certain leave types, it is required that you hold the position or a comparable one for the employee.
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You will need to keep track of an employee's return date, and a doctor's note is required to extend a leave of absence beyond the original request. Request the doctor's note in writing.
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If the leave goes longer than expected, set a deadline for the employee to return to work if the employee does not provide a doctor's note to extend the leave. Make sure the new deadline is placed in writing. Allow adequate time for the employee to obtain a doctor's note.
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Tips & Warnings
Treat the employee in a compassionate, but firm manner. Be clear of the company policies regarding leaves of absence.
Do not terminate an employee just because they went out on a leave of absence.
