How to Use Comment Boxes in Microsoft Word

The comment box is a feature in Microsoft Word that allows you to insert comments in the margins of text without disturbing the flow of the original document. Needless to say, this is tremendously handy when editing a document, whether it’s your own or someone else’s. There are many different tricks and nuances to using comment boxes, but this article will explain everything you need to know to get started.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• A recent copy of Microsoft Word

1. Pull down the Tools menu, select Customize, and choose Insert.
2. Scroll down to the yellow Comment box. Drag the box to the toolbars at the top of the screen and release it. A comment box toolbar should now appear below your standard toolbars.
3. Now you are ready to start writing comments. When you come to a passage you want to comment on, select the passage.
4. Go up to the comment toolbar, pull down the New Comment menu, and select New Comment.
5. Brackets should appear around the selected text, connected to a comment box in the right margin. Type your comment inside the box.
6. If you want to edit or delete a comment, these options are also available in the New Comment pull-down menu.

Tips & Warnings

• Once you have enabled the comment box toolbar (Steps 1 and 2), it should remain there each successive time you open Microsoft Word.

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