How to Use Microsoft Word 2007 Keyboard Shortcuts

This is an extensive list of shortcuts for Microsoft Word 2007. Many of these will also work in older versions of Word.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Computer or Laptop
• Microsoft Word 2007

1. Function Keys
   F1— Help
   F2— Move Selected Text
   F3— Insert Building Block (After BB name typed)
   F4— Repeat Last Action
   F5— Go To Dialog Box
   F6— Next Pane (also Toggles between Go To and Menu Tips)
   F7— Spelling and Grammar Check Dialog Box
   F8— Start Extend Selection (Arrow keys or Keep Pressing F8)
   F9— Update Field
   F10— Show Menu Tips
   F11— Next Field
   F12— Save As Dialog Box
   
   Shift F1— Reveal Formatting Pane
   Shift F2— Copy Text (Press Enter to Paste)
   Shift F3— Change Case
   Shift F4— Find Next or Repeat Go To
   Shift F5— Last Change or Go To Last Location in Reopened Document
   Shift F6— Previous Pane (also Toggles between Go To and Menu Tips)
   Shift F7— Opens Thesaurus
   Shift F8— Shrink Selection
   Shift F9— Reveal Field Codes
   Shift F10— Shortcut Menu
   Shift F11— Previous Field
   Shift F12— Save
   
   Ctrl F1— Show/Hide Ribbon
   Ctrl F2— Show/Hide Print Preview
   Ctrl F3— Cut to the Spike
   Ctrl F4— Close Document
   Ctrl F6— Switch Between Open Documents
   Ctrl F9— Insert Empty Field
   Ctrl F10— Restore Down/Maximize Document Window
   Ctrl F11— Lock a Field
   Ctrl F12— Open Dialog Box
   
   Alt F1— Next Field
   Alt F3— Create Building Block
   Alt F4— Close Document
   Alt F5— Restore Down Program Window
   Alt F6— Toggles Between Tiled Documents
   Alt F7— Next Spelling or Grammar Error
   Alt F8— Macro Dialog Box
   Alt F9— Show/Hide Field Codes
   Alt F10— Restore Down/Maximize Document Window
   Alt F11— Visual Basic Window
   
   Ctrl Shift F3— Paste from the Spike
   Ctrl Shift F5— Edit a Bookmark
   Ctrl Shift F6— Toggle Between Windows
   Ctrl Shift F7— Update Linked Information in a Word Source Document
   Ctrl Shift F8— Begin Selecting Text (Use with Arrow Keys)
   Ctrl Shift F9— Unlink a Field
   Ctrl Shift F11— Unlock a Field
   
   Alt Shift F1— Previous Field
   Alt Shift F2— Save
   Alt Shift F7— Research Task Pane
   Alt Shift F9— Go to the Link for a Field
   
   Ctrl Alt F1— Show System Information Dialog Box
2. Regular Keys
   Ctrl A— Select All
   Ctrl B— Bold
   Ctrl C— Copy
   Ctrl D— Font Dialog Box
   Ctrl E— Center Text
   Ctrl F— Find Dialog Box
   Ctrl G— Go To Dialog Box
   Ctrl H— Replace Dialog Box
   Ctrl I— Italics
   Ctrl K— Insert Hyperlink
   Ctrl L— Left Justify Text
   Ctrl M— Indent Text
   Ctrl N— New Document
   Ctrl O— Open Document
   Ctrl P— Print
   Ctrl Q— Remove Formatting
   Ctrl R— Right Justify Text
   Ctrl S— Save
   Ctrl T— Hanging Indent
   Ctrl U— Underline
   Ctrl V— Paste
   Ctrl W— Close Document
   Ctrl X— Cut
   Ctrl Y— Repeat
   Ctrl Z— Undo
   Ctrl Home— Beginning of Document
   Ctrl End— End of Document
   Ctrl Page Up— Top of Previous Page
   Ctrl Page Down— Top of Next Page
   Ctrl Enter— Page Break
   Ctrl Tab— Move to Next Cell in a Table
   Ctrl 1— Single Space
   Ctrl 2— Double Space
   Ctrl 5— 1.5 Space
   Ctrl 0 (zero) — Add or Remove Space Between Paragraphs
   
   Alt F— Opens Office Button
   Alt H— Home Ribbon Tab
   Alt L— Developer Ribbon Tab
   Alt M— Mailings Ribbon Tab
   Alt N— Insert Ribbon Tab
   Alt P— Page Layout Ribbon Tab
   Alt R— Review Ribbon Tab
   Alt S— References Ribbon Tab
   Alt W— View Ribbon Tab
   
   Ctrl Alt C— Copyright Symbol
   Ctrl Alt D— Inserts Endnote
   Ctrl Alt E— Euro Symbol
   Ctrl Alt F— Inserts Footnote
   Ctrl Alt H— Highlighter
   Ctrl Alt I— Print Preview
   Ctrl Alt L— Numbered List Field
   Ctrl Alt M— Inserts Comment
   Ctrl Alt N— Draft View
   Ctrl Alt O— Outline View
   Ctrl Alt R— Registered Symbol
   Ctrl Alt S— Split Screen
   Ctrl Alt T— Trademark Symbol
   Ctrl Alt V— Paste Special
   Ctrl Alt Z— Switches Between Documents
   
   Ctrl Shift A— All Caps
   Ctrl Shift C— Copy Text Formatting
   Ctrl Shift D— Double Underline
   Ctrl Shift E— Turn Tracking On/Off
   Ctrl Shift F— Open Font Dialog Box
   Ctrl Shift G— Open Word Count Dialog Box
   Ctrl Shift K— Small Caps
   Ctrl Shift M— Remove Indent
   Ctrl Shift T— Reduce Hanging Indent
   Ctrl Shift V— Paste Text Formatting
   Ctrl Shift W— Underline Words Not Spaces
   Ctrl Shift Plus Sign— Superscript
   Ctrl Shift Equal Sign— Subscript (not on laptop)
   
   Alt Shift C— Remove Split Screen or Close Reviewing Pane
   Alt Shift R— Use Header or Footer from Previous Section
3. These shortcuts cannot be performed on a laptop:
   
   Ctrl Minus Sign (on Number Pad) — En Dash
   Ctrl Alt Minus Sign (on Number Pad) — Em Dash
4. Remember, all keys must be depressed. You can press them in sequence, but the last letter or function key must be pressed last while holding others down.