How to Take Roll During a Teleconference

Teleconferences are a good way to get your information out to many people at once. You can also share work updates when your employees live in different cities or states. You do need to know who attended the teleconference especially if you are going to pay them or if the teleconference is mandatory. Here are two ways to effectively take roll during your teleconference.

Instructions

Difficulty: Easy

1. Invite all of your participants to the teleconference by sending an email with the phone number and pin number. Advertise the date and time of the teleconference in the same email.
2. Decide which method you want to use to take roll. Or decide on the combination method to find out who attended.
3. Hear the beep letting you know someone joined the teleconference. Ask the person to announce themselves and check off their name on your roll sheet. This method can sometimes be difficult due to many people joining at once.
4. Begin the teleconference by taking roll. Call out everyone's name, one at a time, and check them off on your roll sheet when they answer.
5. Combine these methods by having the person say their name as they enter the conference and checking the name off the roll sheet. After everyone has joined the teleconference, call out the remaining names in case you missed anyone.
6. Check roll again at the end of the teleconference in case someone joined late. Mark these people separately so you can find out when they attended and what they missed.