How to Organize a Ladies Tea at Chruch

A Ladies Tea with your church family can be an enlightening experience filled with laughter and friendship. It can also be a lot of work. Consider the following items to help the event come together with ease.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Support from church leadership
• Volunteers
• A place to hold event
• Announcements
• Decorations
• Food
• Sign-up sheets
• Raffle prizes
• Music
• Digital camera
• God

1. Let the church staff know that you’d like to volunteer to organize a Ladies Tea.
2. Recruit other volunteers to help you. Ask other ladies of the church to bond together with you to make the event run successfully.
3. Review the church calendar and reserve a room for a convenient date. If you do not have a church building yet, find a location and book the venue.
4. Announce the event to the church by placing it in the church bulletin, having the pastor announce it to the congregation, and having it listed on the slide show, if there is one, before and after the service. Request that whoever plans on attending signs up so you’ll know how much food to have on hand.
5. Create a sign-up sheet. Sit out in the lobby with the sign-up sheet every Sunday until the day of the event. Leave it there during the week for people to sign up when you aren’t around.
6. Recruit a speaker. Consider either the pastor’s wife or a female missionary. Convey the desired topic to that person and make sure it is inspirational, appealing to women, and applicable to the lives of the ladies in the church.
7. Recruit teenage girls from youth group to help out during the event as babysitters to make a little extra money.
8. If you have the money to hire a caterer, meet with them to decide on a menu. Consider having a brunch that offers tea and everyone’s favorite breakfast items. If you do not have a budget, make a list of the items you’d like to serve and then divvy up the list. Make a few items yourself and find others that can help make one item each.
9. Go shopping for paper plates, plastic forks, knives, spoons, napkins, plastic cups for cold drinks, Styrofoam cups for hot drinks, coffee, tea, hot chocolate, sugar, creamer, stirrers, and decorations.
10. Approach the congregation and community businesses for raffle prizes.
11. Design a quick game to be played in order to win the raffle prizes. The oldest person, the one with the most grandkids, etc., would work fine.
12. Assign someone attending the Ladies Tea to take photographs the day of the event for promotional church pieces such as the bulletin.
13. Ask the piano player (or organ player) if they can play the day of the event and request that one of the church singers, preferably female, sing as well. Allow the musicians to choose the song.
14. Pray that God helps everything to go smoothly, that many ladies attend, and that their lives are affected in a positive way.