How to Rent a Party Tent

If you are holding an outdoor party or event, you should consider renting a party tent. Weather is very hard to predict accurately and the worst thing that can happen to your outdoor event is for you to spend all the money and time planning and setting it up, only to have it ruined by bad weather. The following steps will show you how to rent a party tent.

Difficulty:

Moderate

Instructions

Things You'll Need

• Details on what you need
• Phone book
• Internet
• Local gas and electric company information

1. Calculate the number of people you will need for the tent to accommodate. Figure out how many tables or chairs or both that you will have in the tent. Make sure you allot for everything you will need space for including dance floors, stages, banquet tables and so forth.

2. Measure the space you have available to place your tent. All tents will require extra room beyond the size of the tent for staking the tent.

3. Decide if you would like sidewalls on your tent. Sidewalls are necessary if you are unsure about the weather conditions for the day of your event. They do come with an additional charge, however.

4. Search online or in the phone book under "party rentals" to find a company that will rent party tents. If you are already renting tables, chairs and other party items, ask the company you are renting from to see if they provide tents as well.

5. Get a price quote on the tent, poles and sidewalls that you need for your tent. Give the company all the information you have gathered; how many people will be attending, what items you will have inside the tent and how much outside space you have available.

6. Contact your local gas and electric company and have them mark off any underground lines. You must give your utility company several days notice before they will have this done depending upon the company's regulations. When the tent company stakes the tent, they will have to anchor the tent to the ground and may have to place the stakes pretty deep, so this information is very important and vital.

7. Place your order and set the date for delivery. Make sure you will have the tent delivered and set up in time for your event. Schedule for more time than you need in case the rental company runs late in delivery and setup.

Tips & Warnings

• Ask the rental company what other items they recommend you should rent for your event. Most companies will rent lighting and heaters and other items you may need that you have not thought of.

• Ask the company about the material the tent is made from since some tents hold heat or reduce heat better than others.

• Let the rental company tell you the size of the tent you will need instead of trying to guess this yourself. Chances are, they have been doing this a lot longer than you and are less likely to mess up the calculation.