How to Write a Business Envelope
One of the first impressions that you make to someone that you are writing to is the envelope. It is never too much trouble to format the envelope correctly. It may make the difference in the response that you get from the person on the contents of the letter.
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Instructions
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Place the return address in the upper left corner of the letter. If you are using preprinted envelopes any modifications to what is printed should be noted. For business correspondence, note your name below the preprinted information.
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Make a half-inch margin around the rest of the letter and do not write in this region. This is required for the automated machines at the Postal Service to read the address correctly on the envelope.
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Place the address in the center of the letter. To find the center find the longest line in the address and count the number of characters. Take this number of characters and divide by two, then backspace that number of characters from the center to begin the address.
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Make sure that the address contains all information that you have. Include the mail stop if applicable. If the letter contains private information, consider putting in capital letters PRIVATE or PERSONAL on the address. This should be placed just below the person's name.
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Tips & Warnings
It is professional to make sure that the letter stock and the envelope stock match. They should be of the same color and quality of paper.
