How to Add Members to a Distribution List in Outlook
When you routinely send the same large group of people email, there is no need to type in the addresses individually or even add them one-by-one from your Outlook address book. By setting up an Outlook distribution list, you can send an email to the group with a few clicks. And, when you have a new person to add to the group, you can add them to the distribution list.
Other People Are Reading
Instructions
-
Adding a Member Directly From Your Contact List
-
1
Open Microsoft Outlook and choose "Contacts" from the "Go" menu. From your contact list, choose "File" and then "New" and "Distribution List" to create a new list, or choose an existing list to which you want to add members.
-
2
Choose the "Members" tab of the distribution list contact card. From the "Members" tab, click on the "Select Members" button.
-
-
3
Highlight the contacts you would like to add to the Outlook distribution list. Hold down the "Shift" key to select multiple members.
-
4
Click on the "Members" button at the bottom of the window for each contact you want to add. A list of the new members you are adding will form.
-
5
Click "OK" to add the contacts to the Outlook distribution list.
Adding Email Addresses Not Already on Your Contact List
-
6
Open Microsoft Outlook and choose "Contacts" from the "Go" menu. From your contact list, choose the distribution list you want to add members to, or create a new distribution list (see Section 1, Step 1).
-
7
Choose the "Members" tab of the distribution list contact card. Click on the "Add New" button.
-
8
Type in a display name to identify the member. This is solely for your use to identify the member.
-
9
Enter the email address of the member you want to add.
-
10
Put a check mark next to "Add to Contacts" if you would like to also add the member to your contact list.
-
11
Click the "OK" button. Repeat Steps 2 through 5 for each new member you want to add to your Outlook distribution list.
-
1
Tips & Warnings
You can add all the members of another distribution list by choosing it from your contacts.
More Like This
Comments
-
wontonamera58
Jan 20, 2011
Joe....did you ever get an answer to your above dilemma? I have searching myself silly on the web trying to find out how I can add 6 people to my distribution list that only use cellular phones and have no email address. If you did figure this out, I'd appreciate some help. Thank you. -
Joe Ironsmith
Dec 11, 2009
Great but the problem is if a contact doesn't have an email address (for example if you synchronize your mobile contact with Outlook) you won't be able to select it for adding to the distribution list.
