How to Track Spending With QuickBooks
Tracking spending in QuickBooks is as simple as writing a check. The QuickBooks program organizes and creates reports to show spending patterns and totals. The QuickBooks program allows users to balance bank statements, print checks, view bills and print reports.
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Instructions
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Open the QuickBooks program and select the company.
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Enter the bank account information by choosing the "Banking" option and then "Add New Account." Enter in the banking information, the balance and the start date.
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Enter your bills under the "Vendor" section of QuickBooks. Enter the total due date and any descriptions or other information you need.
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Enter checks or debit card receipts into the "Checks" section by clicking the "Add New" option. When you enter checks and debit receipts QuickBooks automatically deducts the total from your bank account.
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Pay your bills. Click "Vendor" and then choose "Pay Bills." A window opens with a list of all your bills. Sort them by due date, total and vendor name. Choose the bills you need to pay by clicking the box beside the bill. QuickBooks automatically adds the total of the bill in the pay section. If you only want to pay part of the bill, type the amount in that section. A total of the amount of bills you pay appears in the bottom of the window along with the adjusted total of your bank account.
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Print or write checks. To pay bills by printing checks by QuickBooks click the "Pay Bills" button at the bottom of the window. Under "File" choose "Print Batch and then choose "Checks." It asks you to enter the starting check number. Press "OK." Place your checks in the printer to print and all of your checks. The amount is deducted from your account in QuickBooks. If you are not printing checks from the computer, write out your checks or pay them online. Do the same thing in QuickBooks as if you are going to print your checks but when you save them, save them as "Already Printed."
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Go to the reports center in QuickBooks. Choose "Banking" and then choose "Checks" or "Accounts Payable." Pick the bank account you want to look at. This opens the report in QuickBooks and gives you a list of all your checks, all your bills, how much you have paid and how much you have to pay. This shows you how much you are spending and what you are spending it on.
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