How to Use keyboard shortcuts in Microsoft Word

Keyboard shortcuts can be a very valuable tool for any Microsoft Office user. Some people prefer the ease and time efficiency of shortcuts, others use the keyboard rather than a mouse because of physical reasons. For whatever your reason, there are many time saving shortcuts usable.

Instructions

Difficulty: Easy

Things You’ll Need:

• Microsoft Word

1. All office Documents
   Get Help or visit Microsoft Office Online = F1
   Move text or graphics = F2
   Repeat the last action = F4
   Choose the Go To command (Home tab) = F5
   Go to the next pane or frame = F6
   Choose the Spelling command (Review tab) = F7
   Extend a selection = F8
   Update the selected fields = F9
   Show Key Tips = F10
   Go to the next field = F11
   Choose the Save As command = F12
2. Using the Windows logo on your keyboard
   Windows Logo = Start menu
   Windows Logo + R = Run dialog box
   Windows Logo + M = Minimize all
   SHIFT + Windows Logo + M = Undo minimize all
   Windows Logo + F1 = Help
   Windows Logo + E = Windows Explorer
   Windows Logo + F = Find files or folders
   Windows Logo + D = Minimizes all open windows and displays the desktop
   CTRL + Windows Logo + F = Find computer
   CTRL + Windows Logo + TAB = Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)
   Windows Logo + TAB = Cycle through taskbar buttons
   Windows Logo + Break = System Properties dialog box
   Windows Logo + C = Opens Control Panel
   Windows Logo + V = Starts Clipboard
3. Word CTRL + Letter shortcuts
   CTRL + A = Selects all on that document or page
   CTRL + B = Bold
   CTRL + C = Copy
   CTRL + D = Select font family, size, etc
   CTRL + E = Centers the selected text
   CTRL + F = Find
   CTRL + G = Go to page number
   CTRL + H = Find and replace
   CTRL + I = Italics
   CTRL + J = Justify text (space letters so that the letter on the right in the paragraph are all even)
   CTRL + K = Insert Hyperlink
   CTRL + L = Same as J, Justify text
   CTRL + M = Increase indentation
   CTRL + N = New document or item
   CTRL + O = Open
   CTRL + P = Print
   CTRL + Q = Nothing
   CTRL + R = Right Justify
   CTRL + S = Save
   CTRL + T = Tabbed indent, as in a outline
   CTRL + U = Underline
   CTRL + V = Paste
   CTRL + W = Closes the window, not the full application if there is another document open with the same application
   CTRL + X = Cut
   CTRL + Y = Redo
   CTRL + Z = Undo
   
   CTRL + Arrow = Selects the entire word in the direction of the arrow you pushed.
   CTRL + Pg Dn = Goes to the end of the page
   CTRL + Pg Up = Goes to the top of the page
   CTRL + Delete = Deletes the entire word in front of the cursor
   CTRL + Backspace = Deletes the entire word behind the cursor
4. Word Shift shortcuts
   Shift + Right Click= Selects everything from the beginning of the document to the place you click
   CTRL + Shift + A = All Caps
   CTRL + Shift + B= Bold
   CTRL + Shift + D = Double Underline
   CTRL + Shift + E = Track Changes
   CTRL + Shift + F = Font Dialog Box
   CTRL + Shift + G = Word Count Dialog Box
   CTRL + Shift + H = Hidden
   CTRL + Shift + I = Italics
   CTRL + Shift + J= Distribute Paragraph
   CTRL + Shift + K = Small Caps
   CTRL + Shift + L= Bulleted List
   CTRL + Shift + M = Un-indent
   CTRL + Shift + N= Normal Style
   CTRL + Shift + O = Opens Research sidebar
   CTRL + Shift + P = Paragraph Font Dialog Box
   CTRL + Shift + Q= Inserts one character of the “Symbols"
   CTRL + Shift + S= Change Styles
   CTRL + Shift + T = Un-hang
   CTRL + Shift + U = Underline
   CTRL + Shift + W = Underline Word
   CTRL + Shift + Z = Reset Character

Tips & Warnings

• There are other shortcuts for Excel, Power Point, One Note, ect. Most can be found by using Help (F1).
• Most of these shortcuts, such as copy, close window, etc. can be used in other Microsoft applications such as IE, Outlook, and others.
• If you use Outlook for your email client, you probably create, reply, or view your emails with a Word editor. Being the case, most of the Word shortcuts work there as well.