How to Create a Cross Reference in Microsoft Word

When you are preparing a document in Microsoft Word, you may find the need to refer to another part of your document. If you would like to refer readers to a table, figure, footnote, bookmark, caption or heading you can create a cross reference that directly takes readers to the object to which you are referring.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Microsoft Word

1. Open Microsoft Word and start a new blank document with some introduction text such as "If you would like to read more information on this subject, see..." Your cross reference will be inserted right after this introductory sentence.
2. Create the item you would like to reference to, such as a heading, bookmark, table or figure.
3. Choose the "Insert" menu, select "Reference" and click on "Cross-reference" to open the "Cross-reference" dialog box.
4. Select a reference type, such as heading or table, and in the "For which" box choose the specific item that you want to refer to with your cross reference.
5. Check whether you want to insert the cross-reference as a hyperlink and whether you want to include it above/below the information you are cross referencing.
6. Choose a bookmark from the bookmark list if you are creating a cross reference to a bookmark.
7. Click the "Insert" button to create your cross reference and close the "Cross-reference" dialog box.

Tips & Warnings

• If you see a field code instead of a field result, right-click on the field code and select "Toggle Field Codes" or use the keyboard shortcut of ALT+F9.
• You can only use the cross-reference tool to reference to something in the same document.
• See related eHow articles for instructions on how to add a reference item to your Microsoft Word document.

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