How to Locate Records in a Microsoft Word Table

If you have created a large table in Microsoft Word, you may find that you need to locate a specific record either to edit or refer to the record. A record in a Microsoft Word table is a row of information within your table. You can easily locate the record by selecting the Microsoft Word table and then following a few simple steps to locate your record.

Difficulty: Easy

Instructions

Things You'll Need:

• Microsoft Word

1. Start Microsoft Word and open an existing document that contains a table in which you want to locate a record.

2. Highlight the table by clicking and dragging your mouse over the table or clicking your mouse somewhere within the table and clicking the Table button that appears in the top left corner of the table. The Table button is a four headed arrow surrounded by a box. Selecting the table will let Word know that you want to search only within the table for the record being sought.

3. Choose the "Edit" menu and then click on "Find" to open the "Find and Replace" dialog box.

4. Type in a piece of information that the record you are looking for contains in the "Find what" textbox.

5. Click in the box before the words "Highlight all items found in" and select "Current Selection." This will make sure that Word will only be looking for the text within a record in your table.

6. Use your mouse to click "Find Next," and Word will automatically find the record for which you are looking.

Tips & Warnings

• If your table is the only thing in the document, you can use the keyboard shortcut of CTRL+A to select the entire document before searching to locate the record.
• Quickly bring up the "Find and Replace" dialog box by using the keyboard shortcut of CTRL+F.
• If you need to cancel a search when it is running, press the ESC key on your keyboard.