How to Write a Business Email

This article provides some basic tips for writing business email.

Difficulty: Easy

Instructions

Things You'll Need:

• An email account

1. Get to the point immediately. If you are writing email to request a new hire, state this request in the first or second question. For example,
   
   "Our business has grown by 25%. I need to hire an additional sales person."
   
   Don't use the first few paragraphs for justification and then make the request in the last paragraph. Your readers may have deleted the email after the second paragraph.

2. Don't include humor or personal information. Your email may be forwarded to others.

3. Don't include sensitive information, for example, bank account numbers, passwords, credit card numbers etc. Unless the email is encrypted, the email is not secure. Also, your intended recipient may forward it to someone else without reading the email or without proper thought.

4. Use proper grammar. Avoid common expressions such as "like this", "oh my god" and so on. People judge you by the way you express yourself.

5. Use an email list if your email is going to many recipients, especially if it is your client list. Most people don't want their email address exposed, and you don't want to advertise your client list.

6. Proofread and spell check.