How to Scan Large Amounts of Text to a Computer

Scanning a text is easy to do as long as your equipment is compatible. Text scanning is also called OCR scanning and allows you to convert pages of text into a text file that you can edit on the computer. Microsoft Word is software that is used to edit text file documents. Any text can be scanned—books, resumes, research papers, magazines and newspapers are a few examples.

Instructions

Difficulty: Easy

Things You’ll Need:

• Computer
• Scanner
• Microsoft Word

1. Turn your scanner on before you turn on your computer. You will have to decide whether you want to save your scanned text to your hard drive or to a CD or disk.
2. Slide the first page of your document on the glass of the scanner that is located underneath the lid. On most scanners, you will place the page in the upper right hand corner of the scanner glass.
3. Determine if your scanner has a document feeder. If it does, use it, this will save you time. Place your pages face up in the feeder.
4. Turn to your computer and open the "Start" menu in the lower left hand corner of your monitor.
5. Select Microsoft Word and then from the File menu choose "Acquire text." The scanner will begin to scan your page and you will see a dialog box that will tell you the progress of the scan.
6. Complete your scan with the "Scan More Pages" selection. When you are finished with your scan, click on "Stop Scanning Pages" to end the session.
7. Read your new text file carefully for errors. Although technology is wonderful, it is not perfect. Also, save your text file as soon as you are finished with the scan to your hard drive or to a CD or disk.

Tips & Warnings

• Some scanners have a document feeder.
• Do not put more than 20 pages in the document feeder.

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