How to Use Transcription Software

Transcription is the process of transforming audio files into text documents. Most companies put the audio portion of their monthly meetings on paper for reference purposes. Listening to the conference and typing it verbatim can take a long time without the help of transcription software.

Instructions

1. Decide which transcription software you want to use. There are many on the market. Check out the features and prices. Request a free demonstration.

2. Purchase the transcription software you have chosen.

3. Install the software on your computer. If you purchased a disk, this is as simple as placing the disk in the disk drive and following the on-screen installation instructions. If you downloaded the file from an online site, then open this file, choose the run function and follow the on-screen instructions to install the program.

4. Read the instructions. Import the audio files into the program. Open the file, and click on "New." Then choose which file to import from the dialogue box that opens, and click on it.

5. Open the file. It begins playing. Your transcription software then gives you hot keys to use with your audio file. For example, F1 may be pause, F2 may slow the audio down, F3 may go back a small portion and so on. Use these hot keys to transcribe your file quickly.

6. Save your completed work in a document such as Microsoft Word by clicking on "Save." You are now ready transcribe your next file.

Resources

• Buy transcription software at Research Ware.
• Purchase Microsoft Word at the Microsoft Office website.
• Get transcription software at the SpeedType website.