How to Use a VoIP Conferencing Station

The advent of Voice-over-Internet Protocol (VoIP) has made it possible to harness the power of the Internet for phone calls. You can contact people around the world with sound clarity that is difficult to match with mobile phones or landlines. Companies at the cutting edge are beginning to use VoIP conferencing stations to facilitate expansion.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Phone adapter
• Colored plastic tags
• Power strip
• Ethernet cable

Add a VoIP Conferencing Station to Your Office

1. Sign up for a broadband Internet service through a local provider before you use a VoIP station. Your VoIP conferencing station will not work on a traditional landline or a slower DSL system.
2. Steer clear of sales pitches by VoIP providers insisting that you need a VoIP-specific phone for your conferencing station. A regular office phone works well with a VoIP station because the difference between a landline and VoIP is based on the Internet connection instead of the phone used.
3. Connect applicable phones to the adapter supplied by your VoIP service provider. You can utilize a regular phone cord and plug several phones into one adapter.
4. Establish a link between your VoIP phone adapter and computer to begin conferencing activities. Your VoIP phone adapter will include an Ethernet cable that allows you to access broadband through your phone receiver.
5. Request several numbers across every time zone your company covers to eliminate long-distance calls for customers. While long-distance rates do not apply for VoIP conference calls, customers and clients with traditional phones have to pay higher rates if calling an office outside their time zones.
6. Listen to your email through VoIP conferencing stations. One of the options available through most VoIP providers is to connect your email system to a voice system that uses a computerized voice to read your email. This option is beneficial if there is a point you need to make that was expressed well within an email.
7. Power your VoIP system using a different power strip. Your computer, telephone and adapter need to connect to one electrical source to keep your presentation moving. You can avoid power outages in your conference room by purchasing a high-capacity strip.

Tips & Warnings

• Separate the myriad cords that you need to use with your VoIP conferencing system. Repeated use and small-scale movement within a room can lead to a tangled mess. You should use colored tags to separate phone and computer cords in case you need to move your station into a new office.

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