How to Follow Job Reference Etiquette

Your references are valuable assistance in the job application process. Therefore, it's important to follow certain etiquette to ensure they know how much their help is appreciated. Proper etiquette will help make sure you stay on good terms with your references. Here's how.

Difficulty: Easy

Instructions

1. Give your reference at least 3 to 4 weeks' notice if you are asking the person to write a letter for you. Gently remind her of the approximate deadline by which you'll need it completed.

2. Send a personal note or email thanking your references for the support. You may also want to call each reference individually to check in and reiterate your thanks. Being gracious and polite is extremely important as a reflection of your professional demeanor.

3. Keep your references informed of the progress of your job application. Regardless of whether you get the job, it's both polite and imperative to let your reference know the outcome. Your reference is investing time in your job pursuit, and deserves to be informed of any developments.

4. Provide your reference with a copy of your resumé or CV, the job description and any necessary contact information, as well as pre-addressed envelopes with postage if you are requesting a letter of recommendation. Giving your reference all the background information and other materials he will need is the best way to make sure he feels confident and comfortable providing a strong recommendation for you.

5. Be honest with your potential employer and your reference about your experience and accomplishments. You are asking your reference to vouch for your qualifications, and to misrepresent yourself also reflects badly on her. Answering questions honestly during your interview will also help ensure you do not mislead anyone involved about your work history.

6. Offer to provide the same service for your references in the future. People may be more willing to go the extra mile for you if they know they will be getting the same attention when they need it.

7. Contact your past supervisors to ask if they would be willing to provide a reference for you. Regardless of whether you decide to list them as an official reference, your potential employer may follow up with your past places of employment to check your credentials. It's a good idea to contact your past employer in advance to get a sense of the type of reference they would be likely to provide if contacted.

Tips & Warnings

• Good manners and open communication are the most important aspects of reference etiquette to follow.
• Before you put someone down as a reference, always ask for permission first.

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