How to Write a Cover Letter for an Administrative Position
If you are applying for a job as an administrative assistant, office manager or secretary, you should include a cover letter with your resume. Writing a cover letter is a simple process if you know the proper format.
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Instructions
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Use standard letter format, include the date, company name and address aligned to the left at the top of the letter.
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Address it to the person reviewing your resume and address them in the salutation. Call the company and confirm who is doing the hiring.
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Introduce yourself in the opening paragraph and state which position you are interested in. If you are applying for a job that was advertised, state the date and the publication where you saw the ad.
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Describe your administrative skills applicable to the position you are seeking in the second paragraph. If the employer is looking for a specific word processing program or computer application, mention here that you have working knowledge of the required programs.
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Sell yourself in the third paragraph of the letter, using specifics on why you are right for the job. Use terms such as reliable, flexible, eager and team player.
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Use action verbs to describe your previous work experience. For example, "I managed a staff of 14 clerical employees."
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Request an interview in the conclusion paragraph and state specifically when you will be contacting the employer to follow up.
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Conclude with the line, "Thank you for your consideration."
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Close the letter with "Sincerely," and then skip down four lines and type your full name. Be sure to sign the letter in the space above your typed name.
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Tips & Warnings
Proofread your resume for errors before printing.
If your word processing skills are rusty, brush up with an online course.
