How to Use the Labels Tool in a Gmail Account

Unlike traditional email services, Gmail does not use folders as a means to organize mail. Instead, Gmail uses labels--categories you assign to messages and conversations. Unlike folders, labels allow users to assign more than one label to a message. This permits cross-referencing messages that fit into more than one category.

Difficulty: Moderately Easy

Instructions

1. Log in to your Gmail account.

2. Select the message that you want to label. Check the box next to the sender's name.

3. Go to the "More Actions" dropdown menu located at the top of the Inbox list and click on the arrow.

4. Choose "New Label" and enter the title of the Label in the text field.

5. Apply a preexisting label to a message. Select the message and check the box located next to the sender's name.

6. Go to the "More Actions" dropdown menu located at the top of the Inbox and click the arrow.

7. Scroll down until you find the label you want to apply to your message. Click on the link.

8. Edit a preexisting label by clicking the "Edit Labels" link located at the bottom of the labels box, on the left side of your default screen. A pop-up box appears and lists all of your labels.

9. Click the "Rename" link associated with the label you want to change.

10. Enter the new name in the text field and click "OK."

Tips & Warnings

• Multiple messages can be labeled simultaneously by clicking more than one box before applying the desired label.

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