How to Use Business Style Writing in a Job Search

When looking for a job, you need to create a professional looking resume and a clear and concise cover letter. Learn basic business style writing and use it in all of your correspondence. The proper format and attention to etiquette may just make the difference between a resume that gets tossed in the trash and one that gets you an interview.

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Business style stationery
• Word processor

Use Business Style Writing in Your Job Search

1. Pick up high quality paper and matching envelopes at an office supply store.

2. Print your name, address, email address and phone number in the upper right hand corner of business letters.

3. Skip a few spaces and include the name of the person, his title, the name of the company and the address on the far-left hand side of the paper.

4. Make sure to left-align the document and include a formal greeting before writing the body of the letter. Try to include the first and last name of the recipient whenever possible instead of writing "Sir" or "Madam."

5. After writing the body of you business letter include the word "Sincerely," sign the letter and then type your full name underneath your signature.

6. Type the word "Enclosures" at the end of your letter, and include a list of additional documents, such as a resume, writing sample or a list of references.

7. Proofread before you send anything. Pay attention to names, spelling and grammar and make sure the content is original. Don't cut and paste your resume into the body of a cover letter.

Use Business Style Writing for Email Job Search

8. Get a business email address for all your job search correspondence. Use your personal address only if it contains your full name.

9. Include a specific subject line when sending a business letter via email. Remember to include the job title and reference number.

10. Check the employer's website for job submission guidelines.

11. Send your resume as a Word attachment or PDF and be sure to include an obvious title, such as "John Doe Resume."

12. Include an email signature at the end of your document. Keep signatures simple and avoid fancy fonts, colors or graphics.

Tips & Warnings

• Don't use contractions when writing business style letters. Spell out the words instead.
• Don't use all capital letters or bold type when sending business emails.

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