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Step 1
Divide your passwords by security levels. The email address you use to sign up for free services or online raffles requires a very low level of security, while your online banking password needs to be airtight. For the former kind of passwords, use a general word or number combination for multiple usernames and accounts. For more sensitive information, use unique passwords. Dividing passwords by security needs will help you control the number of new passwords you create.
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Step 2
Use your password hierarchy to create a master file. If you are seriously into digital organization, you can enter all your information into a Microsoft Excel spreadsheet or even just a Word document. Encrypt this file with a top-level password so it can't be seen by others.
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Step 3
Use a password program. There are a number of well-designed password programs such as SeaMonkey or Password Organizer Deluxe that will help you keep a detailed account of your various usernames, passwords and entry codes.
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Step 4
Go low-tech. Jot down your usernames and corresponding passwords in a Notepad document to keep track of everything. If there is a threat of hacking or cracking, print the document and wipe the digital from your computer. Keep the hard copy in a safe and confidential place.
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Step 5
Go even lower-tech. The one advantage to security on the Internet is that if it is not digital it is not vulnerable. Use a notebook or sheet of paper to record your passwords and keep the record in a non-obvious place. While this might require you to pull out a file every so often, it is a simple, cost-effective and very safe way to organize passwords.
