How to Prepare a Seminar Checklist

Seminars are held to provide the attendee with educational information on just about any topic. Whether your company is launching a new product or you hope to recruit new employees, the seminar is all about information and how it is presented. By creating a seminar checklist, you will better prepare yourself for this event and feel more confident that you ironed out all the details.

Instructions

Difficulty: Moderately Easy

1. Identify your seminar topic to help you assess your needs. If this is a product information seminar, your list will include product demonstration needs. If you are educating the attendees on a specific topic, your list may include posters production to support your message with a visual.
2. Include venue selection, budgeting and equipment and furniture rentals on your list. Knowing the expectations for participation and event layout will help you in making these decisions and checking off these items on your checklist.
3. Incorporate vendors on your list. Depending on the length and extent of your seminar, consider whether you need to hire a caterer, florist, technical support, event manager and temporary staff. Include the food and beverage requirements on your checklist, including serving utensils.
4. Add registration details, advertising and public relations needs and sponsorship requirements to your list.
5. Record your seminar layout for seating, podium location, staging, AV and other related details. Remember to mark registration needs on your list as well. This could include a registration table, signs and more.
6. List your presentation requirements such as LCD projectors, cabling and electricity, projection screen, laser pointer and of course, the electronically displayed presentation itself.
7. Write down the materials the attendees should receive upon arrival such as a manual, hard copy printout of the presentation, notepad and pen, marketing materials, contact information for the speaker, a seminar feedback survey and more.
8. Make a miscellaneous category on your checklist for extra details you make remember along the event-planning road. This could include anything from a bottle of water at the podium for the speaker to name tags or the registration roster.

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