How to Create a Search Folder in Outlook 2007

Outlook 2007 offers extensive search capabilities, including the ability to aggregate search results automatically in Search Folders. A variety of search criteria can be used to create Search Folders, including unread mail, flagged mail, mail from specific people and mail sent to distribution lists. Using Search Folders can make Outlook 2007 a more effective email management tool.

Difficulty: Moderately Easy

Instructions

1. Start Outlook 2007. Make sure you have configured an active account.

2. Decide what search criteria to use. Think of those emails that you receive most often, such as from different senders and to specific distribution groups, as well as any additional criteria that may occur in the future due to changes in work and home situations. Default Search Folders already exist, including "Categorized Mail," "For Follow Up" and "Unread Mail" that can make it easier to find important emails on an ongoing basis.

3. Create a Search Folder. Right click on "Search Folders" directly below the email folders and select "New Search Folder." Determine which type of search folder to create. For example, to create a Search Folder based on a specific sender, select "Mail from specific people" under "Mail from People and Lists." Select "Choose" under "Customize Search Folder," then either select from the Contacts list or enter an email address next to the "From" button. Select a folder to search for mail, usually "Personal Folders," and then click "OK." Your folder will be displayed as an option in "Search Folders."

4. Add to Favorite Folders. Right-click on a Search Folder and select "Add to Favorite Folders." This places the Search Folder at the top of the Mail window for easy reference.

Resources

• Microsoft Office website.