How to Write a Professional Inter-company Memo

An inter company memo is a written professional document used to circulate information between an employer and employees, or vice versa. Also called an interoffice memo, or internal letter, this memorandum has a specific format. Follow these steps to write an effective memo for your colleagues.

Instructions

Difficulty: Moderately Easy

1. Use your company's letterhead and memo template.
2. Include a heading. The standard practice is in this order: to, from, date, subject. These items are double-spaced apart. On the "to" and "from" segments, write each person's full name and professional titles.
3. In the first paragraph, summarize the topic and purpose of the memo.
4. The body paragraphs expand on the purpose of the memo; your requests or concerns. Provide the reason why you are sending the memo.
5. Conclude the memo on a positive note. Reiterate the requested action.

Tips & Warnings

• Stay on task with your topic and do not wander.
• Be specific in your subject line. Avoid writing "Tardiness" if the topic of the memo is "Returning Late to Work from Lunch."
• Hand write your initials next to the "from" line to verify you wrote the memo.
• Some memos include charts, graphs, or other images—include these at the end of your memo. Include a note at the bottom of your memo that there are attachments.
• Avoid including your opinions in your interoffice memo. Stick to the facts.

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