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Step 1
Make sure you are comfortable writing a letter of recommendation for the person who requested it. If you aren’t comfortable writing it for whatever reason, tell the person that you won’t be able to assist them. You should never feel pressured into writing a letter of recommendation and should be totally honest throughout the process.
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Step 2
Introduce yourself in the opening of the letter. Next, give an explanation of who you are and how you are associated with the person who asked for the letter. Include any information that will help build your credibility with the reader. Also, in the opening you should give a brief overview on your general thoughts of the person. The introduction portion of a letter of recommendation should only be one to two paragraphs in length.
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Step 3
Write two to three paragraphs depicting events or character traits that best illustrate the person you are writing the letter about. Try to be specific and list the paragraphs in order of importance. If you are writing the letter to a potential employer, list experience or knowledge that you believe the person will be able to bring to the job.
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Step 4
Finish the letter by giving your overall assessment of the person in a closing sentence. This is where you can say you "highly recommend" the person in question.
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Step 5
Give the reader an opportunity to get in touch with you by leaving your contact information, including telephone number and email address. When you are finished, personally sign the letter.
