How to Create an Email Auto Signature

You have probably seen the signatures at the bottom of emails when people email you, and you have probably put some sort of name or signature at the bottom of your emails as well. You do not have to type this out every time. Whether it is a short signature or a professional signature with your contact information, most email programs allow you to automatically input your custom signature.

Instructions

Difficulty: Moderate

Things You’ll Need:

• Computer
• Email program

1. Open the options folder and look for the tab that has the mail set-up options. In Outlook, this is the “Mail Format” tab. If you cannot find it in your email program, go to the help menu and search for “Auto Signature.”
2. Select the “Signatures” option and then the “New” button. This will let you type out your signature and, depending on your program, pick the font, size and color of the text.
3. Type your signature according to your preferences. If you want a professional-looking email, type your full name along with a couple of phone numbers, a fax number, business name and maybe a business or home address. For a casual signature, your first and last name should suffice.
4. Pick when you want your signature to automatically pop up in an email. Most programs will let you pick when you want your signature to automatically be included in the email. You can have it automated for messages you forward, reply to and create.
5. Edit your signature by going back into your signature options, highlighting the appropriate signature and clicking “Edit.” Proceed to make the appropriate changes, and be sure to save your changes.
6. Create multiple signatures. You will have a name for each signature, so you can call one “Professional” and another “Casual.” You can insert which signature you want to use when creating the email. There should be an “Insert” option across the top menu.

Tips & Warnings

• Make your signature unique and catchy. It should let people know the type of person you are. For example, have it slanted and cursive for a professional person or curvy and bubbly for a person with a bubbly personality.
• Do not put any private information on the signature that you may not necessarily want everyone to know. It is easy to forget to change it.

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