How to Remove Double-spacing in Your Microsoft Outlook 2003 Email Signature

Microsoft Outlook 2003 includes features such as filters, multiple signatures, receipts and address book functionality to work as a full featured email client. After setting up your email signature in Outlook 2003, you notice it is double-spaced when you send an email. However, when you look at the setup, the signature is not double-spaced. This error occurs because of an incompatibility between Microsoft Outlook 2003 and the program used to compose your messages. Fixing it requires re-entering your signature in a specific way.

Instructions

1. Open Microsoft Outlook 2003 by clicking on the shortcut icon on your Desktop or in the "Start" menu. Open the "Tools" menu and click "Options."

2. Click the "Mail Format" tab at the top of the window and select "Signatures." Click the signature you want to fix to select it in the "Signature" section. Click the "Edit" button.

3. Click at the end of the first line and press the "Delete" key on your keyboard. Press the "Shift" and "Enter" keys simultaneously to create a new line. Repeat for each line in your signature.

4. Click "OK" to close each of the settings windows. Compose a new message to verify that the signature is correct.

References

• Microsoft: Stop Putting Extra Line Spaces in My E-mail Signatures