How to Run an Effective Meeting

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The difference between an effective meeting and ineffective meeting is just the number of hours you're willing to waste.

Things You'll Need

  • Meeting space
  • Notepads
  • White boards
  • Agenda

The most important step is setting the agenda. It should be sent out in advance of the meeting, giving attendees plenty of time to prepare. Lack of preparation only results in another meeting.

Invite the needed participants.

Too many people can derail the conversation. Not having the right people can stall it.

Start the meeting on time.

Address the group and spell out (and agreed on) what the group hopes to achieve from the meeting.

Assign someone other than the leader to take notes.

Make sure you keep the meeting running and on schedule. You should allow for agenda items to be discussed and debated. But, if a conclusion cannot be rendered in the allotted time, it should be tabled until the next meeting.

At the close of the meeting, recap what was said and assign action items. Owners and delivery dates should be given to each item, ensuring accountability.

Work with the 'notes taker' to send a follow-up email that captures the minutes of the meeting and restats the action items with owners and delivery dates.

Tips & Warnings

  • Stay on topic.
  • Pick a workable meeting space. Is it big enough? Is it available? Does it have a whiteboard or other needed technical requirements?

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