How to Become a Notary in California

A notary public is a state-appointed government official with the authority to witness the signing of legal documents and administer oaths. A notary helps prevent fraud by validating the identity of a signatory and confirming that a document is appropriately executed. Additionally, a notary authenticates that all the signatories are participating of their own free will and that each thoroughly understands the contents of the document.

Difficulty:

Moderately Challenging

Instructions

1. Take the notary public training course and examination required by the state of California. Contact the California Secretary of State's office for information on classes in your county.

2. Fill out the application before you take your examination.

3. Submit to fingerprinting. Officials will send you a copy of the prints after you pass the exam.

4. After receiving a certificate of authorization, take the oath of office in the county where you conduct business. File the oath at the county clerk's office.

5. Obtain a notary bond and file it with the county clerk. Check with the National Notary Association for the required bond amount.

6. Obtain the necessary tools to conduct business as a notary public in California, including a record book, an ink stamp notary seal and an inkless thumbprinter.

Tips & Warnings

• Even if you are not required to pass an exam, take the course to learn the rules of conduct and guidelines every notary public must follow.

• For a fee, several private companies can guide you through the process of becoming a notary in California.

• Obtain Notary Errors & Omissions Insurance to protect yourself from any lawsuits. The notary bond protects your client from any errors or negligence on your part. The Errors & Omissions Insurance protects you.

• You must pay state application fees. Check with the National Notary Association or the California Secretary of State for more information.

• Don't wait too long to take the oath of office. You must take the oath and file a bond within 30 days of the date you are commissioned, or you void your commission.

• Your term doesn't last forever. In California, terms of office last four years, so renew your commission before your term expires. A refresher course is required for reappointment of your notary commission, and you must also fill out an application for reappointment and obtain a new notary bond.

• You must be 18 years of age or older, a legal resident of California, be conversant in English and pass a background check.