How to Limit Employee Access to a Server

Allowing an employee to have access to your business server has many benefits. However, often you will want to limit their access to specific areas and for specific tasks for security reasons. Follow these steps to find out the ways you can do this.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Internet access
• Web server

1. Decide which areas to limit. The first step is to decide what part of your server should have open access and what part should have limited access. You should limit access to the parts that are sensitive and non-essential to the employee.
2. Create IP and domain name restrictions. To do this, you must create an ".htaccess" file with the restricted directories. Use the following sample code, as it is looks below:
   # this is an .htaccess file for IP addresses
   # limit the types of access
   
   # define how restriction will be processed
   order deny, allow
   # define who to deny and allow
   deny from all
   allow from .ncsu.edu
   # close the directive
   
3. Limit access through usernames and passwords. To limit access by a username and password you must first define users or sets of users by creating access groups. Next, you can create an ".htaccess" file that specifies these users or groups.
4. Let your employees know how to access the server. Once the limited server is set up, let your employees know the address or password needed to access the server. Be sure to specify the limitations to their access.

Tips & Warnings

• Create a company-wide username for the limited access areas to avoid people loosing passwords.
• If the limited access section shouldn't be accessed by anyone except employees, take steps to prevent the public from having access.
• Always have your sensitive information security-enabled.
• Make sure your site is encrypted to prevent outsiders from pirating information.

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