How to Respond to a Job Offer

You sent in a cover letter and resume, got the interview and now you are being offered the job. For some people, negotiating terms or turning down a job is the toughest part of the employment process. However, responding properly to a job offer can diminish some of the anxiety in the lengthy process.

Things You'll Need

• Computer with Internet access

Instructions

Prepare to Respond to a Job Offer

1. Talk to other people. Describe the responsibilities you would have and the compensation you'd receive, and get honest feedback from friends and family members. If possible, speak to someone who works for the company.

2. Weigh the pros and cons. Take into consideration the commute, pay, benefits and the chances for advancement. Is the offered salary enough to offset any potential costs you will incur as a result of the job?

3. Be prompt with your response. Take time to consider a job but don't take too long. It is recommended that you respond to a job offer within 2 to 3 days.

Compose a Response to Decline or Accept a Job Offer

1. Thank the employer. Be sure to convey the fact that you are appreciative of the opportunity. If you are turning down the job, provide the company with a legitimate reason for your choice. You don't want to alienate anyone who could become a future networking contact.

2. Stay positive throughout a negotiation letter or phone call. Ask whether the pay, benefits or title are open to negotiations and suggest a time to further discuss it.

3. Restate the hours, pay and benefits to reinforce the job offer as you understand it. Ask about job details that might not have been mentioned in previous communication, such as paid time off or work-from-home privileges.

4. Be professional in your tone and presentation. Being offered the job doesn't mean that you should stop trying to impress them. Use proper business letter format and always check for spelling and grammar.

Maintain Communication After You Respond to a Job Offer

1. Find out the specifics. Call and determine the exact start date and time, what you should wear the first day, where to park, whom to report to and your exact job duties.

2. Send a thank you note. Thank the company for taking the time with you if you decline and thank them for the opportunity and reassure them of their choice if you are accepting the offer.

Tips & Warnings

• Online job search engines often have articles with hints about formulating correspondence, whether you want to gladly accept a job or decline gracefully.

• Be sure that your prospective employer abides by proper hiring procedures with applications and background checks in order to ensure job security. You do not, however, have to provide information about your marital status, age or sexual orientation.