How to Write a Contract for a Band for Your Wedding Reception

After much searching, you've finally found the right band for your wedding reception. Now you must write a contract. A written contract can protect you and the band while making it clear what is expected of both parties. Here's how to compose a simple letter of agreement without the help of an attorney.

Difficulty: Moderately Easy

Instructions

1. Start professionally. The opening paragraph of the contract should include the date and the names of all participants. For example, “This contract is made on the 11th day of July 2007 between Al Lombardo, representative for the band WarLord (hereafter referred to as "The Artists") and Jason Morgan (hereafter referred to as "The Client").

2. The next paragraph should identify the venue including the establishment's name and location. Also note the scheduled date and time of the reception.

3. Specify in the next paragraph how long the band commits to play. Include what time the group will start and end, how many breaks it may take and specify the duration of each break. If you are going to feed the musicians, that should be included here.

4. Record terms of payment. Indicate how much the band will receive in what form (flat fee or hourly wage). Most groups work for a a flat fee with a non-refundable deposit. The contract should specify the size of the deposit, when it is due (usually upon signing the agreement) and how you will pay it (cash or check). This paragraph should also detail how and when you will pay the balance.

5. Cover the extras. These include such items as whether you or the band will furnish the sound and lighting systems.

6. Include a cancellation clause. Specify the reimbursement if the band fails to perform.

7. Make at copies of the agreement, enough so each participant can sign and retain one for their files.

Tips & Warnings

• You may want to include setup and teardown time in the hours of engagement.
• Have a contingency plan in case of cancellation. If you are signing with a promoting agency for the band, see if they will provide a backup band if your first choice cancels.
• Get everything in writing. You can’t hold someone to a verbal agreement.
• Get references. While a contract guarantees consequences for breaking an agreement, it doesn't actually prevent anything. Make sure the band is reliable before hiring them.