How to Sort a Table in Word 2003

Once you create a table in Word 2003, you can sort the data. Word 2003 allows you sort lists in alphabetical order, by ascending or descending values, or by date. Read on.

Instructions

Difficulty: Moderate

Things You’ll Need:

• Word 2003
• Computer

1. Open Microsoft Word 2003.
2. Create a table or modify an existing table. It should contain several columns with every cell filled.
3. Place your cursor inside the table and left-click anywhere on it.
4. Click “Table," and then "Sort.” You may have to click the arrow to expand your options.
5. Choose a column heading to sort in the drop-down menu under “Sort.”
6. Choose a type. “Text” is for sorting alphabetically. With “Number," you sort by value. “Date” lets you sort chronologically.
7. Choose ascending or descending. Ascending will arrange text from A to Z, numbers from least to greatest, and dates from earliest to latest. Descending does the opposite.
8. Choose “Using,” and then select which fields or words you want to sort by.
9. Repeat steps 5 through 8 for “Then by.” Do this if you only want to include more than one column as a basis for sorting.
10. Indicate whether you have a header column. Select “Header row” to exclude the first row in sorting.

Tips & Warnings

• Click the “Options” button if your list has separate fields at commas or tabs.
• For additional help, right-click in the "Sort" menu and choose “What’s this?”
• Sort carefully. Don’t ruin your table by arbitrarily changing the order.

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