How to Find and Replace Text in Word 2003

Occasionally you’ll write an entire document and then realize you’ve been using the wrong word for something. In Word 2003, you quickly can fix any errors with the "Find and Replace" tools. You even can correct lengthy documents with only a few clicks.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Word 2003
• Computer

1. Open your document in Word 2003 by clicking “File," and then "Open." Click the file you want to edit.
2. Scroll to the top of the document. Click before the first word so that your text cursor appears at the beginning of the document.
3. Click “Edit," and then "Replace." Or press "Ctrl" and "H" at the same time.
4. Type the word you want to find. For example, if you want to change every instance of the word “stewardess” to “flight attendant,” type “stewardess” into the field next to “Find what.”
5. Type the replacement word in the field next to “Replace with.” For the example above, type “flight attendant.”
6. Click “Find Next.” Word will highlight the word whenever it appears. Click “Replace” to replace the word. Repeat until you reach the end of the document.
7. Use “Replace All” if you want to replace every occurrence of the word.
8. Do an advanced find and replace. Click “More” for additional options.
9. Find or replace by format. You can find words in a certain font, paragraph, style and so on. Verify that you have your cursor in the corresponding field to apply the option to the right word.
10. Find and replace “Special.” These are elements of a document that aren’t words, such as page breaks, tabs and graphics.

Tips & Warnings

• If you don't know what something does in the “More” options, right-click it and select “What’s this?”
• If you don’t like the changes, hit “Edit," and then "Undo Replace” to undo any alterations.
• Proofread after executing “Replace All” to ensure that the text replacement has not altered your intended meaning.

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