How to View Merged Documents Before Printing in Word 2003

By viewing merged documents before printing, you can check whether any changes and edits to a document have been implemented. This is a good way to track changes; it also saves paper and toner.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Word 2003
• Computer

1. Open up a Word document you want to merge.
2. Click on “Tools” on the top toolbar, then click “Compare and Merge Documents.”
3. Use the "Browse" window to choose the document you want to merge with the original.
4. Save the merged document. Go to “File” under the toolbar and select "Save."
5. Click "File" on the toolbar, and then “Print Preview.”
6. Select “Final Showing Markup” and scroll down to view other versions of the merged document.
7. Click "File" then select "Print" to print the document.

Tips & Warnings

• You can edit the final version in the "Print Preview" window by adding highlights or balloons.
• In Step 3, when you choose the document to merge, hold down the “Merge” button and either open a new document with both merged, or put the merges into either of the documents.
• Go to "Print Preview" to check that you’re not printing an unmerged document.

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