How to Improve the Quality of Outgoing Faxes

When you send a fax to someone, you want them to be able to read what you sent them. That is why you send the document! Sometimes the fax machine needs a bit of a tweaking to make the most of it. Follow these steps to improve the quality of outgoing faxes.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Owner's manual
• Fax machine

1. Get your hands on your owner’s manual. This booklet will have tons of information that can help you troubleshoot any problem you have with your machine. Don’t have your manual? A trip to your manufacturer’s Web site will fix that. You can download a copy for no charge.
2. Clean your fax machine. The first thing you need to consider is that your machine might simply be dirty. The place where the paper goes through the machine is where the document is read. You need to make sure that there is nothing obstructing the "flow" of information. Buy some canned air and clean everything you can.
3. Check for any stray pieces of paper. Ensure that there are no little pieces of paper in the way of the document. Even little pieces will make trouble.
4. Use good quality documents to send. Make sure that the document you are sending has dark enough letters and no stains. Also, crisp paper will make it go through the machine with no hang-ups.
5. Use the owner’s manual to see if there is anything you can do to boost the quality in the software of the machine. There might be settings that you can change to make the scan or print better. Each fax machine is different, so this is where the owner’s manual can have some information for you.
6. Send someone a fax. Look at a fax that you have sent. Make sure everything looks good.

Tips & Warnings

• Your manufacturer’s Web site is a good place for more information. Spend some time looking around and searching for information. There is so much information there that you can use.
• Customer service can help with problems that you can not fix. Remember to make use of them. They have answers and ideas that will be helpful, which you might not find on the Web site or in the owner’s manual.
• Only use canned air. Never wipe. Most parts of a fax machine should not be wiped. Be careful, because parts of these machines are delicate.
• Do not expect more out of your machine that it can do. If you are using a very inexpensive machine, you are not going to get the same quality that you would from a more expensive machine.

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