How to Buy a Fax Machine for an Office

Need a new fax machine for an office? These days, fax machines come with a wide array of options that go well beyond basic faxing. Shop wisely and you can find one that will replace other office devices.

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Internet access
• Computer

1. Measure the space that is available in your office for your new fax machine. You may be able to get rid of other machines if you buy a multifunctional fax machine.

2. Think about what you will primarily use the fax machine for. Do you do high-volume faxing? Do you need photo-quality printing? Are you also going to use the machine as a scanner or copier?

3. Review the options that come with fax machines. The main features include memory, speed and printing abilities. The extra features may include copier, scanner, printer and telephone.

4. Read what people have to say about different models and brands on product-review Web sites.

5. Choose the fax machine that will fulfill not only your current but your possible future needs. It is best to have a few extra options than too few, and you don't want to outgrow your machine as your business expands.

6. Buy your new fax machine and set it up at your office.

Tips & Warnings

• Other extra features may include answering machine, caller ID and speakerphone.
• When shopping, look for sales, specials and discounts. Also, ask what kind of warranty comes with the purchase.
• Read the user's manual and all instructions before setting up your fax machine.