How to Load Labels Into an Inkjet Printer

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Loading labels into an inkjet printer is not a whole lot different than loading a printer with paper. As with all special media, there are some considerations you should take to avoid paper jams and ensure optimal print quality. Make sure you follow these steps when you load labels into an inkjet printer.

Things You'll Need

  • Inkjet printer
  • Labels
  • Prepare your printer. Make sure the power is on and the drivers are installed correctly on your computer.

  • Wait for printer to stop. Make sure your printer is idle or ready or waiting for paper to be loaded. Don't load labels when your printer is already printing or running an operation.

  • Prepare your labels. Make sure they are all facing the same way and are right side up. The label side should be face up. Many labels have an up and a down as well, look for a "this side up" or "load this way" indicator. Or take a look at the print preview before you print and make sure your labels will be fed correctly.

  • Find the correct paper tray. Some printers have manual feeds and automatic feeds. Refer to your manual to find out which one you should use for labels. If you are going to use the manual feed, follow the manual's instructions. However, most printers will use the automatic feed, so read on.

  • Align the paper guide. This is a moveable piece on the paper tray. There should be markers for the width of your paper. Standard pages are 8.5 inches. Move the marker so your labels will fit.

  • Load your labels. Place your labels in the tray so it touches the immoveable side of the paper guide. Slide the paper guide over to touch the other side if it is not already close. Do not bend the labels by pushing in too far.

  • Find the paper thickness lever. Try looking under the door that lets you change the cartridges. Or search around on the back or side. Check your manual, too.

  • Set your paper thickness level. Usually you'll use the standard size. However, your printer may need to use a thicker setting. Check your manual.

  • Change your media type. In your printer settings, find the media type option. You can access settings by clicking properties or settings on the print dialog right before you print. Select "labels."

Tips & Warnings

  • Quickly fan through your labels to make sure they are all separate before loading.
  • Try printing on a normal piece of paper first to make sure things will line up correctly.
  • Use programs that are compatible with your labels for best performance. Many labels come with bundled software.
  • Because labels are thicker, they are more prone to jamming. Load just a few labels at a time.
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