How to Choose a Multi-Function Printer for Business Use

In a business setting you need a printer, copier, scanner and fax machine. A multi-function printer combines all of these functions into one convenient, economical and compact device. When choosing a multi-function printer for business use, shop carefully and follow these tips.

Difficulty: Easy

Instructions

1. Decide on a price range. This will help narrow down your options and make the search easier.

2. Pick the functions that are the most important to you and try to find models that are strong in those areas.

3. Opt for more memory. For business use, look for a device with at least 16-MB of memory.

4. Decide how the business will be using the device. Inkjet printers are best for color printing. If you are just concerned about text, then laser monochrome models are the way to go.

5. Go online. Read reviews, ratings and articles. Look at the manufacturers’ Web sites to get more information about models you are considering. Some sites help you choose what printer is best for you. You will most likely find answers to some questions about the specs you are looking for and the site will give you recommendations.

6. Look for a written warranty. Make sure that the warranty you are getting covers parts and labor for all components of your device.

7. Consider speed. If you plan on using the device for a mass amount of copies, you will need very high speed as well as a document feeder.

8. Choose a high resolution. Usually, higher resolution equals higher quality. You will need at least 600x600.

9. Pay attention to compatibility. Not all multi-function devices are compatible with both Apple and Windows operating systems. Know if the device is compatible with your computer before you buy it.

Tips & Warnings

• Pay close attention to the scanner resolution, because scanner resolutions for multifunction printers are sometimes low.
• Inkjets tend to be cheap and print in color, but they are also slower. Laser models are faster but laser color models are a lot more expensive than laser monochrome models.
• Always look for high quality and resolution, even if you are on a budget.