How to Print on an Envelope with an Inkjet Printer
A printed envelope is both more legible and professional than a handwritten one. In addition, it is easier and more affordable than buying mailing labels or stamps. Follow these steps to print on an envelope with an inkjet printer.
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Instructions
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1
Open Microsoft Word. On Macs, this will be a blue "W" shaped icon on the bottom. In Windows, click "Start" then "Program Files" and you will find it under Microsoft Office. Once in Microsoft Word, select "Envelopes" from the tools menu.
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2
Type the delivery address. Type it out in the standard format. Choose the layout and font by clicking the buttons.
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3
Type the return address. Do this the same way as the delivery address.
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4
Set up your printer by clicking "Page Setup." Under "Paper Size," select the size of your envelope. Under "Orientation," select the icon that shows a page being printed lengthwise or select an envelope preset if one exists.
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5
Select "Print Preview." Once you have clicked "OK" you should see your text. Under "File," select "Print "review." Make sure that the page appears correctly.
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6
Insert your envelope. Take out any other paper and load the envelope into the tray. There should be a paper size selector. This is usually a sliding piece on the paper feeder. Place your envelope with one side touching the edge and slide the slider to meet the other side.
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7
Click "Print" on your computer.
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Tips & Warnings
Not all computers come with Microsoft Word these days. You can find other programs on the Web specifically for printing envelopes.
Almost all computers come with a word processor. If you can't find Word, look for Microsoft Works Word Processor, WordPerfect, MacWord or other bundled word processors that came with your computer.
If your word processor does not have an envelope feature, simply left align the return address, leave two blank lines, then center your delivery address. Then follow steps four through seven.
Refer to your manual. Some printers take special considerations when printing on special media.
As a last resort, you can use Mac's TexteEditor or Window's Wordpad. These are highly inferior text editing tools but will get the job done with a little extra effort.
Apply the stamp last in case of printer error.
