How to Set Up a Virtual Marketing System

It's very easy to put your marketing on automatic. You can easily set-up a virtual automated system with auto-attendant to do all the work for you 24/7.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Toll-free voice system with auto-attendant
• Information about your business or what you plan to market
• A diagram of your call flow
• All messages to be recorded written out
• A forwarding number
• Email address (optional)
• Test your service

1. Research online for toll-free voice mail with "auto attendant" or "virtual attendant."
2. Sign up for the service and pick a plan that will be suitable for your needs.
3. Decide what specifically you want to market. Do you want to have recorded information about your product or service? Do you want them to leave an order in response to an ad?
4. Write out a diagram of the call's flow. For example, a caller dials 1 for sales. They are then placed on-hold with music, while the Sales mailbox calls your cell phone to transfer the caller to you. The call is announced to you and if you choose to accept the call, dial 1 and begin speaking. If you do not answer your cell phone or choose not to answer the call, the caller is sent into the Sales mailbox voice mail. When a message has been left, the Sales mailbox can notify you of the message instantly by calling you, emailing you the message in audio format, and/or paging you.
5. Next you will need to write out exactly how the message will sound. You will be recording the calls' flow and you don't want to mess up.
6. Program your forwarding number if you wish to take calls as they come in or set up a email box to receive your incoming messages.
7. Test your service by calling your number and listening to the call flow. Make sure it is exactly as you want it.
8. Let people know and begin to market your business!

Tips & Warnings

• You can usually find a plan starting at 9.95 a month.
• If you don't like the way you sound have a friend do your recordings
• Use your imagination - this is great for 24/7 informational recordings
• In real estate? leave information about the houses you are selling
• Find a service that offers a money back gurantee if your not happy with the service
• For a demo of what a typical set up sounds like call 1-877-893-6308
• Take your time and do it right the first time.
• Don't limit yourself . . .you may want to expand in the future